Poster Presentations
Important
- If you are not able to present your poster, you are kindly requested to contact the organising office as soon as possible (conference(at)eshg.org).
Authors who do not notify the organising office of their cancellation ahead of the meeting and fail to present their poster, will be banned from presenting an abstract at the 2016 meeting in Barcelona.
Therefore should you be unable to attend the meeting, please indicate whether
- one of the co-authors will present the paper (note that one person can only present one poster!),
- the poster will not be presented, but the abstract should remain in the electronic publication.
- the abstract should be removed from the abstract book (complete withdrawal),
Your help in saving costs substantially by avoiding empty poster boards is highly appreciated.
Schedule for display, mounting and removal
- Posters will be on display from Saturday, June 6 (09:30 hrs) to Monday, June 8 (17:30 hrs).
- Poster mounting will be possible on: Saturday, June 6 from 09:30 hrs onwards
- Removal will be possible on: Monday, June 8 from 13:30 hrs - 17:30 hrs strict! Access after this time is not possible!
Please note that posters not removed until then, will be taken down by the staff of the conference center and will not be stored or sent to the authors after the meeting.
All details on your poster presentation (e.g. Poster board number, schedule for poster discussion) will be sent in the second week of May 2015.
Presence at Posters
In order to enable discussion and interaction with other participants, the presence at your poster board of you or one of your group will be mandatory between:
- 10.30 and 11.30 hrs on Sunday, June 7 for posters with board numbers starting with PS
(e.g. PS01.001, PS01.003 - this refers to your final poster board number - not the abstract control number!)
or
- 10.30 and 11.30 hrs on Monday, June 8 for posters with board numbers starting with PM
(e.g. PM01.002, PM01.004 - this refers to your final poster board number not the abstract control number!)
Format
- Only posters in portrait format can be mounted.
- The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
- Only adhesive tape can be used to mount posters. Material will be available onsite.
Important Guidelines
- Due to EACCME regulations, authors are requested to disclose possible conflicts of interest on the poster.
- When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations.
- Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics and make sure every item is necessary.
- Include the title of your presentation. The ESHG will not post the abstract titles on display boards.
- The lettering of the poster heading should be at least 2.5 cm high. Detailed information should be provided in a smaller type, but remember that your text must be easily readable from distances of at least 1 meter.
- Optional Materials: If you wish, you may prepare handouts for distribution to interested colleagues.
Alternatively you may include a QR code on the poster which would trigger a download of the handouts (WIFI is available in the poster area).
Some authors may also wish to provide business cards/contact information.
Your passport photograph on the poster may facilitate contacts during the congress.
- For additional assistance in preparing your poster, there are a number of excellent resources available online. For more information, type “scientific poster preparation guidelines” into your internet search engine.
Poster Printing Service
The ESHG again offers a poster printing service for all poster authors. This service enables poster authors to upload & order their poster online prior to the conference and have it ready for pick-up on site at the ESHG Conference in Glasgow.
In case of emergency (lost posters etc.) the ESHG also offers the possibility of onsite orders. Please contact the Poster Printing Service Desk onsite with your printing data. The poster will then be available within 24 hours.
The opening hours of the Poster Printing Service Desk on site are:
Saturday, June 6 09:30 - 18:30
Sunday, June 7 09:00 - 17:30
Monday, June 8 09:00 - 17:30
Contact eshg(at)webges.com for further information!